Human Resources Generalist
The DC office is seeking a Human Resources Generalist whose focus will be benefits and compensation. This role will work closely with the firm’s Director of Human Resources to support attorneys and professionals across all offices.
Essential Duties and Responsibilities
- Perform day-to-day administration of employee benefits programs, including but not limited to group health, dental, vision, COBRA, FSA, HSA, parking, life, disability, and wellness initiatives
- Assist with annual open enrollment
- Assist with the development and maintenance of employee benefits communication materials and update the firm’s intranet accordingly
- Perform benefits orientation
- Create and run HRIS reports
- Assist with annual retirement plan audit
- Ensure adherence to compliance requirements for benefit plans, including ACA filing, non-discrimination testing, and 5500 filing
- Process data and maintain the ADP HRIS database for all HR and benefit programs
- Ensure the accuracy of electronic benefits data sent to benefits carriers
- Reconcile benefit invoices
- Maintenance of employee benefits files
- Maintain compliance with federal, state, and local payroll and benefits regulations
- Assist in developing and implementing new/related processes and technology
- Respond to inquiries regarding benefits
- Support the coordination of annual merit increases and bonuses
- Complete salary surveys and compensation reports, and conduct market research
- Ensure compliance with laws relating to equal pay, job classification, and other relevant regulations
- Provide analytical support for compensation-related projects and initiatives
Desired Qualifications and Skills
- Bachelor’s degree in HR management or a related field
- Minimum 5 years of proven payroll and benefits experience including prior work experience in payroll processing and reporting in multiple jurisdictions with multiple sites
- Strong understanding of employee benefits and fringe benefits
- Ability to handle sensitive and confidential information with discretion
- Strong organizational skills and the ability to work under tight deadlines
- Knowledge of tax regulations and reporting requirements
- Excellent communication skills, both written and verbal
- Proficiency with computer applications, including Microsoft Office suite and SharePoint
- ADP Workforce Now experience is highly preferred
Salary Range: $60,000 to $65,000
Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Benefits include health, dental, 401(k)/profit-sharing plan.
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Public Policy Assistant
The DC office is seeking a Public Policy Assistant who will play a crucial role in supporting our public policy professionals and attorneys by performing various administrative functions and assisting with researching, analyzing, and advocating for public policy initiatives that align with firm’s goals and client interests.
Essential Duties and Responsibilities
- Support policy professionals, clients, trade associations, and other individuals associated with the Firm by organizing and prioritizing tasks/projects with limited supervision.
- Handle client inquiries, schedule meetings, arrange conference calls, and make travel arrangements. Follow up on behalf of professionals and take charge of administrative details.
- Draft, proofread, and edit documents and correspondence using appropriate public policy terminology.
- Create and prepare presentations using relevant software applications.
- Monitor and analyze legislative and regulatory developments relevant to the organization.
- Maintain client confidentiality and organize files according to the firm's Records Retention policy.
- Ensure accurate record-keeping of time entries and expenditures.
- Assist in organizing meetings, conferences, and public events.
- Provide research assistance on a variety of topics under the guidance of public policy professionals.
- Complete special projects as necessary.
Desired Qualifications and Skills
- Bachelor’s degree or equivalent experience in a professional services environment. Prior law firm experience a plus.
- Five plus years administrative experience
- Ability to work in a fast-paced environment and work with individuals at all levels; expert organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive; ability to make judgment decisions, adapt to changing work situations, grasp and apply new ideas.
- Strong computer/software skills including thorough knowledge of MS Word, Excel and PowerPoint.
Salary Range: $65,000 to $75,000
Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Benefits include health, dental, 401(k)/profit-sharing plan.
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Executive Assistant
The D.C. office is seeking an Executive Assistant to support C-suite professionals, attorneys, and key stakeholders in a dynamic, fast-paced environment. This individual will play a crucial role in coordinating administrative functions, managing client interactions, and assisting with initiatives that align with the firm’s strategic goals, with a particular focus on public policy and client advocacy. The Executive Assistant will be responsible for facilitating smooth daily operations and supporting the firm’s public policy and legal efforts.
Essential Duties and Responsibilities
- Provide high-level administrative support to C-suite professionals, attorneys, clients, and trade associations by organizing and prioritizing tasks and projects with limited supervision.
- Manage client inquiries, schedule meetings, arrange conference calls, and coordinate travel arrangements. Follow up on action items and handle administrative details as needed.
- Draft, proofread, and edit documents and correspondence with a focus on clear communication and alignment with public policy objectives.
- Prepare presentations and reports using relevant software applications, ensuring they reflect the firm’s position on key public policy issues.
- Maintain client confidentiality and ensure compliance with the firm's Records Retention policy by organizing files appropriately.
- Keep accurate records of time entries and expenditures.
- Assist in organizing meetings, conferences, and public events, including those with policy implications and legislative stakeholders.
- Provide support for public policy initiatives, including assisting with background research and preparing materials related to policy advocacy and government relations.
- Assist with special projects and initiatives as directed by the professionals, particularly those related to public policy, legislation, and regulatory matters.
Desired Qualifications and Skills
- Bachelor’s degree or equivalent experience in a professional services environment. Prior law firm or public policy-related experience is a plus.
- 5+ years of administrative experience, with a demonstrated ability to work in a high-pressure environment.
- Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent written and verbal communication skills, with an ability to draft and edit complex documents and correspondences.
- Proactive, with a strong sense of initiative and the ability to work independently and collaboratively across teams.
- Strong judgment, adaptability, and ability to navigate shifting work priorities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with advanced skills in creating professional presentations and documents.
- Interest in or experience with public policy, advocacy, and regulatory matters is highly desirable.
Salary Range: $65,000 to $75,000
Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Benefits include health, dental, 401(k)/profit-sharing plan.
APPLY AT THIS LINK