Human Resources Generalist
The DC office is seeking a Human Resources Generalist whose focus will be benefits and compensation. This role will work closely with the firm’s Director of Human Resources to support attorneys and professionals across all offices.
Essential Duties and Responsibilities
Benefits
- Perform day-to-day administration of employee benefits programs, including but not limited to group health, dental, vision, COBRA, FSA, HSA, parking, life, disability, and wellness initiatives
- Assist with annual open enrollment
- Assist with the development and maintenance of employee benefits communication materials and update the firm’s intranet accordingly
- Perform benefits orientation
- Create and run HRIS reports
- Assist with annual retirement plan audit
- Ensure adherence to compliance requirements for benefit plans, including ACA filing, non-discrimination testing, and 5500 filing
- Process data and maintain the ADP HRIS database for all HR and benefit programs
- Ensure the accuracy of electronic benefits data sent to benefits carriers
- Reconcile benefit invoices
- Maintenance of employee benefits files
- Maintain compliance with federal, state, and local payroll and benefits regulations
- Assist in developing and implementing new/related processes and technology
- Respond to inquiries regarding benefits
Compensation
- Support the coordination of annual merit increases and bonuses
- Complete salary surveys and compensation reports, and conduct market research
- Ensure compliance with laws relating to equal pay, job classification, and other relevant regulations
- Provide analytical support for compensation-related projects and initiatives
Desired Qualifications and Skills
- Bachelor’s degree in HR management or a related field
- Minimum 5 years of proven payroll and benefits experience including prior work experience in payroll processing and reporting in multiple jurisdictions with multiple sites
- Strong understanding of employee benefits and fringe benefits
- Ability to handle sensitive and confidential information with discretion
- Strong organizational skills and the ability to work under tight deadlines
- Knowledge of tax regulations and reporting requirements
- Excellent communication skills, both written and verbal
- Proficiency with computer applications, including Microsoft Office suite and SharePoint
- ADP Workforce Now experience is highly preferred
Salary Range: $60,000 to $65,000
Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Benefits include health, dental, 401(k)/profit-sharing plan.
APPLY AT THIS LINK
Public Policy Assistant
The DC office is seeking a Public Policy Assistant who will play a crucial role in supporting our public policy professionals and attorneys by performing various administrative functions and assisting with researching, analyzing, and advocating for public policy initiatives that align with firm’s goals and client interests.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Support policy professionals, clients, trade associations, and other individuals associated with the Firm by organizing and prioritizing tasks/projects with limited supervision.
- Handle client inquiries, schedule meetings, arrange conference calls, and make travel arrangements. Follow up on behalf of professionals and take charge of administrative details.
- Draft, proofread, and edit documents and correspondence using appropriate public policy terminology.
- Create and prepare presentations using relevant software applications.
- Monitor and analyze legislative and regulatory developments relevant to the organization.
- Maintain client confidentiality and organize files according to the firm's Records Retention policy.
- Ensure accurate record-keeping of time entries and expenditures.
- Assist in organizing meetings, conferences, and public events.
- Provide research assistance on a variety of topics under the guidance of public policy professionals.
- Complete special projects as necessary.
DESIRED QUALIFICATIONS AND SKILLS
- Bachelor’s degree or equivalent experience in a professional services environment. Prior law firm experience a plus.
- Five plus years administrative experience
- Ability to work in a fast-paced environment and work with individuals at all levels; expert organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive; ability to make judgment decisions, adapt to changing work situations, grasp and apply new ideas.
- Strong computer/software skills including thorough knowledge of MS Word, Excel and PowerPoint.
Salary Range: $65,000 to $75,000
Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Benefits include health, dental, 401(k)/profit-sharing plan. APPLY AT THIS LINK
Practice Group Coordinator
The DC office is seeking a Practice Group Coordinator who will directly support Practice Group Leaders and other key Firm personnel in the management of each Practice Group for which you are responsible.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Work with the Practice Group Leader(s) to understand and help implement strategic initiatives and oversee the daily operations of the practice;
- Work with Practice Group Leader(s) and their teams to collect, manage, and present data on the performance of each Practice Group (other Administrative managers will assist in this effort);
- Coordinate with Practice Group Leaders and teams and the marketing/business development team to support Practice Group initiatives.
- Develop solid relationships with attorneys and staff and liase with Administrative managers/departments to communicate the needs/plans of the practice group; ensure Firm policies and procedures are communicated and followed;
- Coordinate the administrative aspects of secondments, CLE registration monitoring and assist with performance management processes;
- Work with the Practice Group Leaders to prepare the annual budget; work with Accounting on Group billing and collection and on special financial-related projects;
- Ensure that appropriate processes are followed for conflicts and risk management including data compilation;
- Coordinate with Professional Recruiting on the Practice Group’s partner and lateral candidate process including scheduling meetings, compiling and preparing related materials.
- Plan, schedule, coordinate and compile materials for Practice Group meetings.
- Plan, schedule, and coordinate Group trainings, retreats, conferences, outings and meetings.
- Provide general administrative support for timekeepers as needed.
DESIRED QUALIFICATIONS AND SKILLS
- Bachelor’s degree or equivalent experience in a professional services environment. Prior law firm experience a plus.
- Two plus years administrative experience
- Ability to work in a fast-paced environment, build credibility with lawyers, and work with various personalities at all levels; expert organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive; ability to make judgement decisions, adapt to changing work situations, grasp and apply new ideas.
- Strong computer/software skills including thorough knowledge of MS Word, Excel and PowerPoint. Graphics capability required.
Salary Range: $65,000 to $75,000
Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Benefits include health, dental, 401(k), and profit-sharing plan. APPLY AT THIS LINK